House of Delegates

California has usually apportioned six to eight delegates to the House each year. Terms begin July 15, of the year following the election, and end with the House in the following year. Delegates represent the interests of California PAs and may receive funding toward travel costs to the AAPA Conference to attend the AAPA House of Delegates. 

Policy: The California Academy of PAs supports involvement of its elected delegation to the AAPA House of Delegates.

I. Elections. Candidates for the California Delegation to the AAPA House of Delegates must be Fellow members in good standing of the California Academy of PAs both before the election and during their term of office. Candidates must comply with all CAPA/AAPA election policies and requirements—both before the election and during their term of office—or the California Academy will not certify them. The election of the delegates of the HOD of AAPA will be held the first Thursday of each May. To appear on the ballot, declaration of candidacy must precede the appointed date of election by at least seventy five (75) days or sixty (60) days if the candidate is nominated or endorsed by the Nominating Committee. Write-in candidates are not permitted. Ballots will be distributed to eligible voters, based on their voting status, at least 30 days prior to the date of election.

A. The term of office of all delegates shall be one (1) year in accordance with the current AAPA policy.

B. The number of delegates funded to attend the AAPA House of Delegates is at the discretion of the CAPA Board and may or may not equal the number apportioned by the AAPA.

C. The Chief Delegate is appointed from among the regular delegates by the CAPA President each year. The Chief Delegate is responsible for:

  1. Supervising the California Delegation. This includes taking roll at each session of the HOD,
  2. Keeping the President and the Board of Directors apprised of policy considerations before the House of Delegates, and
  3. Carrying the resolutions of the California Academy of PAs.
  4. Summarize the action of the House of Delegates to the Board of Directors and members of CAPA.
D. Alternates: All elected officers and directors who are Fellow members of CAPA are automatically eligible to serve as a pool of alternate delegates to the House of Delegates of the AAPA. In the event of vacancies for Delegates to the AAPA House of Delegates, the CAPA Board, by majority vote, may approve Fellow members from the CAPA Board of Directors to fill the vacancies in accordance with Article VII, Section 3 of the CAPA Bylaws.

II. Reimbursement. CAPA may provide funds toward travel expenses—as outlined below and contained in the CAPA Reimbursement Policy—for selected members of the California House Delegation who attend each and every session of the House of Delegates. Those delegates who are absent (without prior approval from the Chief Delegate), in so doing will waive any and all reimbursement by CAPA for travel to or attendance at the AAPA HOD. CAPA staff are authorized to review all travel arrangements and alert the President and the Chief Delegate when appropriate.

A. Budget. The Budget Committee, in preparing the draft CAPA budget each year, will take into account the costs associated with the California Delegation’s participation in the House based on the location of the AAPA National Conference, among other factors.

B. Travel Stipend. CAPA, at its discretion may provide funds toward round-trip travel expenses to the AAPA National Conference for designated members of the California House delegation attending each and every session of the AAPA HOD in accordance with the CAPA Reimbursement Policy. The amount of the travel stipend will be determined by the Budget Committee and approved by the Board of Directors at the beginning of the fiscal year as part of the CAPA Annual Budget.

C. Hotel. For designated and eligible Delegates, CAPA may provide funds toward lodging equal to the number of days that the AAPA House of Delegates is in session, plus one night. Reimbursement for expenses related to hotel costs shall be in accordance with the CAPA Reimbursement Policy.

D. Meals. For designated and eligible Delegates, CAPA may provide funds toward expenses related to meals in accordance with the CAPA Reimbursement Policy.

E. Notice. California Delegates will be notified of their individual stipends, if any, as soon as reasonably possible, but no later than 90 days prior to the start of AAPA HOD session.

III. The CAPA office will distribute copies of this policy to each member of the California House Delegation no later than July 31 of each year.

IV. The California House Delegation will have at least one telephone conference call prior to the House convening.