The Secretary of the Board of Directors of the California Academy of Physician Assistants ensures that actions of the Board of Directors are documented. The Secretary is responsible for maintaining confidential documentation and must treat all information as proprietary to CAPA. As the position represents the needs of an entire member profession, the Secretary must be able to act with integrity and trust and work toward bringing together all members and constituents toward a common vision through communication.

Responsibilities:

• Prepare and provide written minutes and a task list for the board members no later than one month following the board meetings
• Maintain minutes and written records of all board meetings
• File approved minutes and maintain the official list of board members in accordance with Academy Bylaws
• Submit written reports prior to each Board of Directors meeting
• Submit an article on deadline for each issue of the CAPA News
• Perform Board Member functions

Reports to: CAPA Membership

Elected by: CAPA Members

Length of Term: One year

Time Commitment:
Serving as CAPA Secretary requires hours of volunteer time: attending meetings, participating on conference calls, reading and writing communications, communicating by telephone and e-mail.

Meetings/Conference Calls/Travel:  

Technology Needs:

• Access to a laptop computer for use at board meetings
• An e-mail account for initiating or responding to e-mail communications
• Access to a fax machine

Financial Support:

• Travel expenses for required meetings
• Telephone, postage, and other necessary/pre-approved expenses

Qualifications:

• Commitment to the PA profession, CAPA, and its values
• Understanding of CAPA organization and its principles, mission, objectives, services, and the responsibilities and relationships of governance and management of paid and volunteer staff
• Computer/word processing skills
• Active listening skills and attention to detail
• Excellent written communications skills
• General knowledge of CAPA functions and processes
• Excellent understanding of the CAPA Bylaws and the policy and procedure manuals of the Board of Directors

Confidentiality Statement:
Board members are exposed to sensitive and proprietary information of great importance to the PA profession. Therefore, board members are required to keep this information in the strictest of confidence.

Disclosure Statement:
Decisions made by board members on behalf of CAPA have far-reaching implications. Situations may arise in which an individual representing the Academy may have outside interests, which could be perceived as a conflict of interest. All board members shall sign a statement of disclosure or conflict of interest at the time of election, appointment, or change of position. Notification must be made to CAPA of a change in circumstances leading to a potential conflict during their tenure.